Job Description
We are seeking a highly organized and efficient Administrative Assistant to join our dynamic team in Virginia Beach. This is an immediate hire opportunity for a dedicated professional looking to make a significant impact in a fast-paced office environment.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and accurate record-keeping. We value precision and speed, particularly in data entry tasks, and offer a collaborative culture where your contributions are valued.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed using internal software and spreadsheets.
- Organize and maintain both physical and digital filing systems to ensure information is easily retrievable and compliant.
- Prepare and distribute correspondence, including emails, memos, and reports, ensuring all documentation is error-free.
- Manage incoming communications, including answering phones, routing inquiries, and taking accurate messages.
- Assist with inventory management and supply tracking to ensure office operations run smoothly.
- Schedule appointments and meetings, coordinating calendars to optimize team efficiency and manage internal travel logistics.
- Support the finance team with basic data reconciliation and expense report processing.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience in administrative support or data entry roles, preferably in a local Virginia Beach business.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills a plus.
- Typing speed of 45+ WPM with exceptional attention to detail and proofreading skills.
- Strong organizational skills and the ability to prioritize multiple tasks in a dynamic setting.
- Excellent verbal and written communication skills with a professional demeanor.