Job Description
Are you an organized, detail-oriented professional looking for an immediate opportunity in the heart of Silicon Valley? Apex Office Solutions is seeking a highly skilled Administrative Assistant to join our dynamic team in San Jose, CA. In this role, you will provide essential support to our management team, ensuring our daily operations run smoothly and efficiently.
We offer a competitive compensation package, a collaborative work environment, and the chance to grow your career with a leading firm in the region.
Why Join Us?
- Immediate Start: Available for immediate placement.
- Competitive Pay: Hourly rate between $25 - $35 based on experience.
- Modern Environment: Work in a state-of-the-art facility with a supportive team.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership with precision.
- Communication: Handle incoming inquiries via phone and email, routing them to the appropriate departments promptly and professionally.
- Document Management: Prepare and distribute internal communications, memos, reports, and presentations with a high degree of accuracy.
- Office Administration: Assist with general office administration tasks, including filing, inventory management, and expense reporting.
- Event Coordination: Support the planning and execution of company events and onboarding activities for new employees.
Qualifications
- Experience: Minimum of 2 years of proven experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Strong written and verbal communication skills with a professional demeanor.
- Organization: Ability to prioritize tasks effectively in a fast-paced, deadline-driven environment.
- Education: High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.