Job Description
Immediate Opening for Administrative Assistant in San Jose, CA! Innovate Solutions Group is seeking a highly organized professional to join our dynamic team. This is a full-time, on-site position offering competitive compensation and growth opportunities. If you excel in multitasking and thrive in a fast-paced corporate environment, we want to meet you!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare and distribute correspondence, reports, and confidential documents
- Oversee office inventory, procurement of supplies, and equipment maintenance
- Handle incoming communications and provide exceptional customer service
- Assist with onboarding processes and new employee orientation
- Support departmental projects with data entry and documentation
- Maintain digital filing systems and ensure data accuracy
Qualifications
- Associate's degree or equivalent administrative experience
- 3+ years in office support or executive assistance
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks in a deadline-driven environment
- Experience with calendar management and travel booking