Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Oakland, CA. This is an immediate hire position for a dedicated professional who excels in a fast-paced environment and is ready to make an impact.
Key Highlights:
- Immediate Start: Start your new career journey within days.
- Competitive Pay: Earn between $22.00 and $28.00 per hour based on experience.
- Modern Environment: Work with cutting-edge tools and a supportive team culture.
If you are a detail-oriented individual looking for a rewarding opportunity, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, memos, and presentations with a high degree of accuracy.
- Screen incoming phone calls, emails, and visitors, routing inquiries to the appropriate personnel promptly.
- Handle incoming and outgoing mail, including email correspondence and social media management.
- Assist with monthly reporting, expense tracking, and basic invoicing duties.
- Maintain office inventory, order supplies, and ensure the workspace is organized and efficient.
- Greet visitors and provide general administrative support to department heads.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of professional administrative or office support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Ability to work independently with minimal supervision while maintaining a high level of confidentiality.
- Experience with project management software or CRM systems is a plus.