Job Description
Join our dynamic team at ProCore Solutions Inc. as an Administrative Assistant and become the backbone of our operations in Indianapolis. We're seeking a highly organized professional to provide essential support across departments. This immediate full-time opportunity offers competitive compensation and growth potential in a fast-paced environment.
As our Administrative Assistant, you'll be the first point of contact for clients and internal teams, ensuring seamless daily operations. Your role will involve managing calendars, coordinating meetings, handling correspondence, and maintaining accurate records. If you're a detail-oriented professional with excellent communication skills, we encourage you to apply today.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Process incoming/outgoing correspondence, including emails, calls, and mail
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare and edit professional documents, reports, and presentations
- Coordinate travel arrangements and expense reports for staff
- Assist with onboarding processes and new employee orientation
- Collaborate with cross-functional teams to support departmental initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Professional demeanor with strong interpersonal skills