Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Chicago, IL. This is an immediate hire opportunity with a competitive salary and flexible schedule options. If you excel in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
As a key member of our support staff, you will ensure the smooth operation of our daily business activities. You will be responsible for managing communications, scheduling, and providing essential administrative support to our leadership team.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Handle incoming and outgoing communications, including phone calls and emails.
- Prepare and edit documents, presentations, and correspondence.
- Organize and maintain physical and digital filing systems.
- Assist in data entry, reporting, and tracking of departmental metrics.
- Process invoices and assist with expense reporting.
- Support special projects and ad-hoc requests as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision.