Job Description
Join our dynamic Chicago team as an Administrative Assistant and hit the ground running! We're seeking a detail-oriented professional to support our fast-paced operations. This immediate hire position offers a competitive salary, flexible hours, and the opportunity to grow with a leading firm. If you're organized, proactive, and thrive in a collaborative environment, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute reports, presentations, and confidential documents
- Coordinate office operations including supply inventory and equipment maintenance
- Assist with onboarding processes and new employee orientation
- Support project coordination through documentation and progress tracking
- Perform data entry and maintain accurate digital filing systems
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet tight deadlines
- Discretion when handling confidential information
- Associate degree or relevant certification preferred