Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our executive operations in Long Beach. This full-time, immediate hire position offers competitive compensation and growth opportunities in a collaborative environment. If you excel in multitasking, communication, and office management, apply today to start your career with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Maintain organized filing systems (physical and digital) for records and documents
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Assist with onboarding processes and new employee orientations
- Support travel arrangements and expense report processing
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or equivalent professional certification preferred
- Knowledge of office management systems and procedures
- Proactive problem-solving and customer service mindset