Job Description
Are you an organized and proactive professional looking for an immediate hire opportunity? Apex Professional Services is seeking a dedicated Administrative Assistant to join our growing team in El Paso. We pride ourselves on a flexible schedule and a supportive work culture that values efficiency and communication.
In this pivotal role, you will be responsible for streamlining office operations and ensuring seamless daily workflows. If you are ready to start a new career with a company that puts you first, apply today!
Responsibilities
- Manage and maintain complex calendars, schedule appointments, and coordinate meetings for senior staff.
- Handle incoming and outgoing communications, including emails, phone calls, and internal correspondence.
- Prepare, proofread, and edit documents, reports, and presentations using Microsoft Office Suite.
- Perform data entry tasks, maintain accurate filing systems, and organize physical and digital records.
- Assist with travel arrangements, including booking flights and accommodations.
- Greet visitors and clients with a professional demeanor, directing inquiries to the appropriate personnel.
- Process invoices and assist with budget tracking as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration is preferred.
- Minimum of 2 years of experience in an administrative support role.
- Advanced proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills with a keen attention to detail.
- Strong organizational and time-management skills with the ability to multitask in a fast-paced environment.
- Must be willing to adapt to a flexible work schedule, including occasional evenings or weekends.