Job Description
Join our dynamic Oakland-based team as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our local government operations with a flexible schedule that accommodates your lifestyle. Enjoy competitive compensation, comprehensive benefits, and the opportunity to contribute directly to community initiatives in the heart of the Bay Area.
Responsibilities
- Manage calendars, scheduling, and coordinate complex appointments for department leadership
- Process confidential documents, records, and maintain digital filing systems with precision
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare reports, presentations, and official correspondence using Microsoft Office Suite
- Coordinate logistics for meetings, events, and community outreach programs
- Assist with budget tracking, expense reports, and procurement processes
- Support cross-functional teams with administrative tasks and project coordination
Qualifications
- Minimum 2 years of administrative support experience in a public sector or local government setting
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
- Exceptional organizational skills with attention to detail and confidentiality
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment with competing priorities
- Associate degree or equivalent administrative certification preferred
- Proven experience with calendar management and appointment scheduling systems
- Local Oakland residency strongly preferred