Job Description
Join our dynamic team at Oakland City Hall as an Administrative Assistant with an immediate hire opportunity and flexible schedule! We're seeking a detail-oriented professional to support our municipal operations with exceptional organizational skills and a proactive approach. Enjoy a supportive environment where your contributions directly impact community services.
This hybrid role offers flexible scheduling to accommodate work-life balance while maintaining full-time status. Ideal candidates thrive in fast-paced settings and possess a passion for public service excellence.
Responsibilities
- Manage calendars, scheduling, and correspondence for department leadership
- Process invoices, purchase orders, and financial documentation with precision
- Coordinate meetings, events, and logistics for cross-functional teams
- Maintain digital and physical filing systems with strict confidentiality protocols
- Provide frontline support to visitors and stakeholders with professional demeanor
- Assist with HR processes including onboarding and records management
- Prepare reports, presentations, and communications using Microsoft Office Suite
Qualifications
- Minimum 2 years administrative support experience in fast-paced environments
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven multitasking and time management expertise
- Associates degree or relevant certification preferred