Job Description
Join our dynamic team in Virginia Beach as an Administrative Assistant with immediate availability and flexible scheduling! We're seeking a highly organized professional to support our fast-paced office operations. This contract position offers remote/hybrid flexibility with core hours (10 AM - 3 PM), making it ideal for work-life balance. Coastal Business Solutions provides comprehensive benefits including paid training, health stipends, and professional development opportunities.
As a key member of our administrative team, you'll ensure seamless office operations through exceptional coordination and communication. Our collaborative environment values initiative and recognizes contributions, offering clear pathways to permanent roles for top performers.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Prepare and distribute confidential correspondence, reports, and meeting materials
- Process invoices, expense reports, and financial documentation with 100% accuracy
- Coordinate office logistics including supply inventory, vendor relationships, and facility maintenance
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Implement digital filing systems and maintain confidential record-keeping protocols
- Support event planning and logistics for company functions and client meetings
Qualifications
- Minimum 2 years administrative support experience in professional office environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with demonstrated ability to prioritize competing tasks
- Professional written and verbal communication skills
- Experience with scheduling tools (Calendly, Outlook) and project management software
- Ability to maintain confidentiality and exercise discretion with sensitive information
- High school diploma or equivalent; Associate's degree preferred