Job Description
Join our dynamic team as an Administrative Assistant with immediate availability! We're seeking a detail-oriented professional to support our executive operations in Chicago. Enjoy a flexible schedule while making a significant impact in a fast-paced environment. This hybrid role offers competitive compensation and growth opportunities. Apply today to start your career with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate executive travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office operations, including supply inventory and vendor relationships
- Support team meetings through preparation, note-taking, and follow-up tasks
- Perform data entry and maintain accurate digital filing systems
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Experience with calendar management and scheduling tools
- Proactive problem-solving and adaptability to changing priorities
- High school diploma or equivalent; associate's degree preferred