Job Description
Join our dynamic team at Oakland City Hall as an Administrative Assistant with an immediate hire opportunity and flexible scheduling options. We're seeking a highly organized professional to support our municipal operations with exceptional administrative support. This role offers the perfect blend of structure and flexibility, ideal for candidates seeking work-life balance without compromising impact. Enjoy competitive compensation, comprehensive benefits, and the chance to contribute directly to Oakland's thriving community.
What We Offer:
- Immediate start date with flexible scheduling options
- Competitive hourly rate with comprehensive benefits package
- Hybrid work environment with modern office facilities
- Opportunities for professional growth and advancement
- Supportive team culture focused on collaboration and excellence
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel for department leadership
- Process incoming communications including calls, emails, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute official documents, reports, and presentations
- Assist with procurement processes, expense reports, and budget tracking
- Provide frontline reception support including visitor greeting and call screening
- Coordinate departmental events and special projects as assigned
- Support data entry and record management in municipal databases
Qualifications
- Minimum 2 years of administrative support experience in professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with scheduling software and calendar management tools
- Ability to maintain confidentiality and handle sensitive information
- High school diploma or equivalent; associate degree preferred
- Valid California driver's license (if local travel required)