Job Description
Join our dynamic Oakland team as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our fast-paced operations with exceptional administrative support. This flexible schedule contract position offers the perfect opportunity to showcase your multitasking skills while contributing to our mission-driven environment. Enjoy competitive compensation and the chance to grow with a forward-thinking company committed to work-life balance.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Organize and maintain digital filing systems with strict confidentiality
- Coordinate office operations, including supply inventory and vendor relations
- Assist with onboarding processes and new employee orientation
- Support event planning and logistics for internal/external functions
Qualifications
- Proven experience as an Administrative Assistant or similar role (2+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Ability to prioritize tasks in a fast-paced environment
- High attention to detail and confidentiality standards
- Associate's degree or relevant certification preferred