Job Description
Are you a detail-oriented professional ready to make an immediate impact?
Horizon Business Solutions is currently seeking a dynamic Administrative Assistant to join our El Paso team. We are looking for someone who thrives in a fast-paced environment and possesses a proactive approach to office management. This is a fantastic opportunity to secure a stable, full-time position with a company that values excellence and employee growth.
What You Will Do:
- Manage complex calendars, schedule appointments, and coordinate meetings with precision.
- Handle confidential correspondence, including emails and phone inquiries, with discretion and professionalism.
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite.
- Maintain an organized filing system and manage office supplies inventory.
- Assist with data entry, payroll processing, and expense reporting.
- Act as the primary point of contact for visitors and vendors.
Qualifications:
- High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- Minimum of 2 years of experience in an administrative or clerical role.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Strong verbal and written communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to multitask effectively in a busy office setting.
Join us today and take the next step in your career in El Paso!
Responsibilities
- Calendar & Scheduling: Manage executive calendars, book travel arrangements, and coordinate internal meetings.
- Communication: Handle incoming calls, screen visitors, and draft professional correspondence.
- Document Management: Create, edit, and format documents; maintain digital and physical filing systems.
- Project Support: Assist with special projects, data analysis, and reporting as needed.
- Office Operations: Order supplies, manage inventory, and ensure the workspace remains organized.
- Event Coordination: Plan and organize company events and team building activities.
Qualifications
- Proven experience as an Administrative Assistant or Office Clerk.
- Excellent proficiency in MS Office Suite (Excel, Word, Outlook).
- Strong typing speed and data entry accuracy.
- High level of professionalism and discretion regarding sensitive information.
- Problem-solving skills with a customer-service oriented mindset.
- Reliable transportation and availability for a standard full-time schedule.