Job Description
Join our dynamic team immediately as an Administrative Assistant in downtown Chicago! We're seeking a highly organized professional to support our executives with seamless daily operations. This full-time, urgent hire position offers competitive compensation and immediate start date. Perfect for candidates with 2+ years of administrative experience who thrive in fast-paced environments. Enjoy a modern office space with flexible scheduling and growth opportunities.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and documents
- Organize and maintain digital filing systems and physical records
- Coordinate office operations including supply inventory and equipment maintenance
- Assist with meeting preparation, minute-taking, and follow-up tasks
- Support departmental projects with data entry and report compilation
Qualifications
- Associate's degree or equivalent combination of education/experience
- Minimum 2 years of administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Proactive problem-solving and adaptability
- Ability to handle confidential information with discretion