Job Description
Are you an organized and detail-oriented professional looking for an Immediate Hire Administrative Assistant position in Charlotte, NC? We are a growing company seeking a dedicated individual to support our executive team and ensure smooth daily operations.
In this role, you will be the face of our office, managing calendars, coordinating meetings, and handling sensitive information with the utmost confidentiality. This is a fantastic opportunity to join a stable team with immediate start availability.
Why Join Us?
- Immediate Start: Begin your career with us right away.
- Competitive Pay: $45,000 - $55,000 DOE.
- Growth Potential: Opportunities for advancement within the company.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate travel arrangements for senior management.
- Prepare, proofread, and edit correspondence, presentations, and reports to ensure high-quality output.
- Handle incoming communications, including phone calls, emails, and mail, responding to inquiries promptly.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Organize and facilitate internal meetings, including agenda setting, minute-taking, and follow-ups.
- Order and manage office supplies and equipment to keep the workspace fully operational.
- Act as the primary point of contact for vendors and visitors, representing the company professionally.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of proven experience as an Administrative Assistant or Office Clerk.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a professional telephone manner.
- Excellent organizational skills with the ability to prioritize tasks and meet strict deadlines.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Experience with CRM software is a plus.