Job Description
Join our dynamic team as an Administrative Assistant in Boston, PA! We're seeking a highly organized professional to provide critical support to our executives and departments. This immediate hire opportunity offers a flexible schedule (8am-4pm or 9am-5pm) in a collaborative environment. You'll manage calendars, coordinate travel, handle confidential communications, and ensure seamless office operations. If you thrive in fast-paced settings and excel at multitasking, apply today to become an integral part of our growth story!
Responsibilities
- Manage executive calendars, scheduling meetings, and prioritizing appointments
- Coordinate domestic/international travel arrangements and expense reports
- Handle incoming communications (calls, emails, mail) with professionalism
- Prepare and edit correspondence, reports, and presentation materials
- Maintain digital filing systems and ensure document security compliance
- Support onboarding processes and office supply inventory management
- Act as primary point of contact for internal/external stakeholders
Qualifications
- 3+ years of administrative support experience in corporate settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities in deadline-driven environments
- Discretion in handling confidential information
- Associate's degree or equivalent professional certification preferred