Job Description
Join our dynamic team as an Administrative Assistant with immediate openings in Boston and New York! We're seeking highly organized professionals to provide seamless office support for fast-paced executive teams. This is a fantastic opportunity for career growth with competitive benefits and flexible scheduling.
Our ideal candidate thrives in collaborative environments, excels at multitasking, and possesses exceptional communication skills. Enjoy modern workspaces, professional development programs, and a culture that values work-life balance. Apply today to start within 48 hours!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations, including inventory management, supply procurement, and vendor coordination
- Act as primary point of contact for internal/external stakeholders, providing exceptional customer service
- Support departmental projects through data analysis, report compilation, and presentation preparation
- Manage confidential information with discretion and maintain organized filing systems
Qualifications
- Minimum 3 years of administrative experience in corporate or agency environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with proven ability to prioritize competing deadlines
- Strong written and verbal communication skills with professional phone etiquette
- Associate's degree or equivalent administrative certification required
- Experience with calendar management tools (Calendly, Doodle) and office equipment
- Ability to maintain composure and adapt quickly in fast-paced settings