Job Description
We are seeking a highly organized and proactive Administrative Assistant to provide top-tier office support for our expanding Boston team. This is an immediate hire opportunity for a dedicated professional who thrives in a fast-paced environment and is ready to make an immediate impact. If you possess exceptional organizational skills and a customer-first mindset, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and advancement.
- Collaborative and inclusive company culture.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements with precision and professionalism.
- Office Operations: Oversee daily office operations, including mail handling, supply management, and facility coordination to ensure a smooth workflow.
- Communication: Act as the primary point of contact for internal and external stakeholders, answering phones, routing inquiries, and drafting correspondence.
- Data Management: Maintain accurate and up-to-date digital and physical records, including filing systems, databases, and spreadsheets.
- Event Coordination: Plan and execute company events, team meetings, and client receptions with attention to detail.
- Project Support: Assist management with ad-hoc projects, report preparation, and data analysis as needed.
Qualifications
- Experience: Minimum 2-3 years of administrative support experience in a corporate setting.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; experience with CRM software is a plus.
- Soft Skills: Exceptional time management skills, the ability to prioritize tasks effectively, and a strong work ethic.
- Communication: Superior verbal and written communication skills with a professional demeanor.
- Adaptability: Ability to adapt quickly to changing priorities and work independently.