Job Description
Join our dynamic team as an Administrative Assistant with immediate availability for contract positions across New York, NY and Florida. We're seeking proactive professionals to deliver exceptional office support in fast-paced environments. This role offers flexible scheduling with potential for conversion to full-time based on performance.
Enjoy competitive compensation, modern workspaces, and the opportunity to work with industry-leading clients. Perfect for candidates ready to start within 48 hours. Apply now to secure your position!
Responsibilities
- Manage executive calendars, coordinate complex scheduling, and arrange domestic/international travel
- Prepare and edit confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office supply inventory, vendor relationships, and facility maintenance coordination
- Process expense reports, invoices, and financial documentation with precision
- Act as primary point of contact for internal/external stakeholders via phone, email, and video conferencing
- Coordinate logistics for meetings, conferences, and company events
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Minimum 2 years of administrative support experience in corporate or agency settings
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to multitask and prioritize in high-pressure environments
- Experience with calendar management, travel booking, and expense processing
- High typing speed (60+ WPM) and accurate data entry skills
- Ability to adapt quickly to changing priorities and urgent deadlines