Job Description
Join our dynamic team at Memphis Business Solutions as a full-time Administrative Assistant. We're seeking a highly organized professional to support our daily operations and executive team in our downtown Memphis headquarters. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
As a key member of our office support staff, you'll be instrumental in maintaining our company's efficiency and professionalism. We value proactive problem-solvers with exceptional communication skills who thrive in fast-paced settings. If you're passionate about administrative excellence and want to contribute to a thriving Tennessee business, we encourage you to apply.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory management, supply procurement, and vendor relationships
- Coordinate departmental meetings, taking minutes and implementing action items
- Handle confidential information with discretion and maintain strict confidentiality protocols
- Support onboarding processes for new hires and assist with HR documentation
- Manage incoming communications (phone, email, mail) and direct inquiries appropriately
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support or office management experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven ability to multitask and prioritize in deadline-driven environments
- Experience with office management software (e.g., Salesforce, Asana)
- Professional demeanor with ability to handle sensitive information discreetly