Job Description
Join our dynamic team at Apex Solutions Group as an Administrative Assistant in Portland! We're seeking a highly organized professional to provide critical support to our executive team. This immediate hire opportunity offers competitive compensation and the chance to work in a fast-paced, collaborative environment. If you thrive on multitasking and excel in administrative excellence, apply today and start your career journey with us!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office supply inventory and vendor procurement processes
- Act as primary point of contact for internal and external stakeholders
- Process expense reports and maintain accurate financial documentation
- Coordinate travel arrangements and logistics for executive team
- Implement and maintain efficient filing systems (digital and physical)
Qualifications
- Minimum 3 years of administrative support experience in corporate settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong organizational skills with attention to detail
- Experience with calendar management and scheduling tools
- Ability to prioritize tasks and meet deadlines in high-pressure situations