Job Description
Join our dynamic team immediately! Premier Office Solutions is seeking a proactive Administrative Assistant to support our operations in New York and Florida. This urgent opening requires a highly organized professional with exceptional communication skills. You'll be the backbone of our office, ensuring seamless daily operations while supporting executive teams across both locations. Enjoy competitive compensation and immediate start date in a fast-paced environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Coordinate office logistics including inventory, supplies, and equipment maintenance
- Support onboarding processes and maintain accurate personnel records
- Assist with budget tracking and expense report processing
- Collaborate with cross-functional teams to ensure operational efficiency
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or equivalent professional certification
- Experience with scheduling tools like Calendly or Microsoft Bookings
- Attention to detail with high accuracy in all tasks