Job Description
Join our dynamic team immediately as an Administrative Assistant! We're seeking a proactive professional to support our fast-paced San Jose office. This temporary-to-full-time role offers a competitive hourly rate and the chance to make an immediate impact. Ideal for candidates ready to hit the ground running in a collaborative environment.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Process invoices, expense reports, and financial documentation with precision
- Act as primary point of contact for internal and external communications
- Organize digital filing systems and maintain confidential records
- Coordinate travel arrangements and logistics for executive team
- Support office operations including supply inventory and vendor management
- Prepare professional correspondence and presentation materials
Qualifications
- Minimum 2 years administrative support experience in corporate environments
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and manage competing deadlines
- High attention to detail with strong organizational aptitude
- Discretion and professionalism when handling sensitive information
- Ability to adapt quickly to changing priorities and systems