Job Description
Join our dynamic team as an Administrative Assistant in Louisville, KY! We're seeking a highly organized professional to provide critical support to our operations. This immediate hire position offers a flexible schedule to accommodate work-life balance while delivering exceptional administrative excellence. If you thrive in fast-paced environments and possess strong multitasking abilities, apply today!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department leadership
- Coordinate meetings, prepare agendas, and maintain detailed meeting minutes
- Handle incoming communications (phone, email) with professionalism and discretion
- Process expense reports, invoices, and financial documentation
- Maintain digital filing systems with strict confidentiality protocols
- Support onboarding processes and new employee orientation
- Collaborate cross-functionally on special projects and events
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to prioritize tasks in time-sensitive environments
- Experience with scheduling tools (e.g., Calendly, Microsoft Bookings)
- High school diploma or equivalent; associate degree preferred