Job Description
Join our dynamic team at Metropolitan Business Solutions as an Administrative Assistant and become the backbone of our Philadelphia operations. We're seeking a highly organized professional to support our executives and ensure seamless office operations. This urgent hiring opportunity offers immediate placement for candidates who thrive in fast-paced environments and excel at multitasking. Enjoy competitive benefits, professional growth opportunities, and a collaborative workplace culture in the heart of Philadelphia.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office supplies inventory and equipment maintenance
- Support onboarding processes for new team members
- Assist with travel arrangements and expense report processing
- Act as primary liaison between departments and external stakeholders
Qualifications
- Minimum 3 years administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Discretion and professionalism when handling sensitive information
- Associates degree or equivalent administrative certification preferred
- Philadelphia area residency required (no relocation assistance)