Job Description
Join our dynamic team in San Jose, CA as an Administrative Assistant and make an immediate impact! We're seeking a proactive professional to support our fast-paced office environment. This is a direct-hire opportunity with competitive compensation and growth potential.
At Premier Office Solutions, we value efficiency, collaboration, and excellence. As the first point of contact for clients and internal teams, you'll be instrumental in maintaining our operational excellence. If you thrive in a supportive role where attention to detail and organizational skills shine, we want to hear from you!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Handle incoming communications professionally via phone, email, and video conferencing
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office supply inventory and procurement processes
- Coordinate travel arrangements and expense reports for leadership team
- Support onboarding processes for new hires and office initiatives
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience managing confidential information with discretion
- Associate degree or equivalent certification preferred
- Ability to work independently with minimal supervision