Job Description
Join our dynamic team at Pacific Coast Solutions as an Administrative Assistant and become the backbone of our operations. We're seeking a detail-oriented professional to provide essential support in our Long Beach headquarters. This immediate hire position offers competitive compensation and the opportunity to grow within a supportive environment. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage office calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial records
- Answer and direct incoming calls, screen communications professionally
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Assist with onboarding new hires and maintain employee records
- Coordinate office supplies inventory and vendor relationships
- Support department heads with project coordination and deadline tracking
Qualifications
- Minimum 2 years of administrative support experience required
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Associate's degree or relevant certification preferred
- Experience with office management software (e.g., QuickBooks)
- Professional demeanor and customer service focus