Job Description
Join our dynamic team at Boston Innovations Group as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive team with exceptional administrative services. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Boston.
As a key member of our office, you'll ensure seamless daily operations through proactive scheduling, document management, and cross-departmental coordination. If you're a detail-oriented professional with a passion for efficiency and a commitment to excellence, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office supply inventory, vendor relationships, and equipment maintenance
- Process expense reports, invoices, and financial documentation with precision
- Act as primary point of contact for internal/external stakeholders with exceptional communication
- Coordinate office events, onboarding processes, and departmental initiatives
- Maintain digital filing systems and ensure compliance with record-keeping protocols
Qualifications
- Associate's degree or 3+ years of administrative support experience required
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to manage competing priorities
- Proven experience handling confidential information with discretion
- Strong written and verbal communication abilities
- Knowledge of office management principles and procedures
- Ability to work independently with minimal supervision
- Professional demeanor with polished business etiquette