Job Description
Join our dynamic team as an Administrative Assistant in San Jose, CA! We're seeking a proactive professional to provide essential office support for a fast-paced environment. This immediate hire opportunity offers competitive pay and the chance to make an immediate impact. If you thrive in detail-oriented roles and excel in multitasking, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute documents, reports, and correspondence
- Organize filing systems and maintain accurate records
- Assist with office inventory management and supply procurement
- Support event planning and logistics coordination
- Perform data entry and maintain digital databases
- Collaborate with cross-functional teams to ensure operational efficiency
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Experience with scheduling tools (e.g., Calendly, Google Calendar)
- Proven problem-solving and adaptability skills
- High school diploma or equivalent required; associate's degree preferred