Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our expanding team in Chicago, Illinois. In this pivotal role, you will serve as the backbone of our office operations, ensuring seamless communication and efficient workflow management. If you are a self-starter who thrives in a dynamic environment and possesses a keen eye for detail, we encourage you to apply.
At Horizon Administrative Services, we value professionalism, integrity, and growth. We offer a flexible work schedule that allows you to maintain a healthy work-life balance while contributing to meaningful projects. Join us and be part of a team that is dedicated to excellence in office support.
Responsibilities
- Communication Management: Handle incoming and outgoing communications, including answering phones, responding to emails, and managing correspondence with a professional and courteous tone.
- Scheduling & Coordination: Manage calendars, schedule appointments, and coordinate internal and external meetings, ensuring all logistics are handled efficiently.
- Document Preparation: Create, edit, and format documents, presentations, and reports using Microsoft Office Suite; proofread materials for accuracy and clarity.
- Record Keeping: Maintain accurate digital and physical filing systems, ensuring documents are easily retrievable and organized according to company standards.
- Data Entry & Reporting: Perform data entry tasks, update databases, and assist with generating basic reports to support business decision-making.
- Office Support: Assist in the procurement of office supplies, manage inventory, and provide general support to the team to ensure a smooth working environment.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certification in Office Administration is preferred.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software is a plus.
- Organizational Skills: Exceptional attention to detail with the ability to multitask and prioritize tasks effectively in a fast-paced setting.
- Communication: Strong verbal and written communication skills, with the ability to interact professionally with clients, vendors, and staff.
- Reliability: Ability to work part-time hours with punctuality and consistency.