Job Description
Join our dynamic team immediately! Global Business Solutions Inc. is seeking a highly motivated Administrative Assistant to support our executive team in San Diego. This is a contract position offering competitive compensation and the chance to make an immediate impact in a fast-paced environment. If you're organized, tech-savvy, and thrive in collaborative settings, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications, including calls, emails, and mail with exceptional professionalism
- Organize and maintain digital and physical filing systems for easy document retrieval
- Assist in office operations by managing supplies, equipment, and vendor relationships
- Support team coordination by preparing meeting materials and taking detailed minutes
- Perform data entry and maintain accurate databases using Microsoft Office Suite
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor and experience handling confidential information
- Associate's degree or equivalent administrative certification preferred