Job Description
Join our dynamic team as an Administrative Assistant in the heart of Boston! We're seeking a highly organized professional to provide critical support to our executives and department heads. This immediate hire role offers a competitive hourly rate and the opportunity to make a significant impact in a fast-paced environment. If you're a detail-oriented multitasker with excellent communication skills, apply today to start your new career journey!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle confidential information with discretion and maintain accurate filing systems
- Coordinate office operations, including supply inventory and vendor communications
- Support team meetings through agenda preparation, minute-taking, and follow-up actions
- Process expense reports and assist with basic bookkeeping tasks
- Serve as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines in a demanding environment
- Associate's degree or equivalent professional certification preferred
- Experience with scheduling software (e.g., Calendly) a plus