Job Description
Join our dynamic Oakland-based team as an Administrative Assistant and become the backbone of our daily operations. This immediate hire opportunity offers a flexible schedule to accommodate your lifestyle while making a tangible impact. We're seeking a proactive professional to manage office workflows, support department heads, and ensure seamless administrative functions. Enjoy competitive compensation, a collaborative environment, and the chance to grow within a respected public sector organization. Apply today to start your rewarding career in local government support.
Responsibilities
- Coordinate calendars, meetings, and travel arrangements for department leadership
- Manage digital and physical filing systems with meticulous attention to detail
- Process incoming communications (phone, email, mail) and route appropriately
- Prepare, edit, and distribute official correspondence and reports
- Assist with procurement processes and inventory management
- Support event coordination and community outreach initiatives
- Maintain strict confidentiality in all administrative matters
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative support experience in government/nonprofit
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Valid California driver's license (may be required for field tasks)
- Flexibility to work variable hours including some evenings/weekends