Job Description
Join our dynamic team at Cleveland Municipal Services as an Administrative Assistant and become the backbone of our daily operations! We're urgently seeking a detail-oriented professional to support our department with exceptional organizational skills and a proactive attitude. This immediate opportunity offers competitive compensation, comprehensive benefits, and the chance to make a tangible impact in our community. If you thrive in fast-paced environments and excel at multitasking, apply today to start your career with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Process incoming communications (emails, calls, mail) and prioritize urgent matters
- Prepare, edit, and distribute official documents, reports, and presentations
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Coordinate office logistics including supplies, equipment, and vendor communications
- Support departmental projects through data entry, research, and documentation support
- Act as primary liaison between departments and external stakeholders
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and meet deadlines in high-pressure situations
- Professional demeanor with customer service focus
- High school diploma or equivalent; associate's degree preferred
- Must be authorized to work in the United States immediately