Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our fast-paced office operations in San Jose. This temporary-to-full-time role offers competitive pay and the chance to showcase your administrative expertise in a tech-forward environment. If you thrive on precision and enjoy streamlining workflows, apply today to become an integral part of our success story.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute reports, presentations, and confidential documents
- Coordinate office logistics, including supply inventory, equipment maintenance, and event planning
- Perform data entry, file management, and record-keeping with meticulous attention to detail
- Assist with onboarding processes and new employee orientation
- Support cross-departmental projects with proactive administrative solutions
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Proven experience with calendar management and travel coordination
- Ability to maintain confidentiality and exercise discretion