Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant with an immediate opening and flexible scheduling options! We're seeking a highly organized professional to support our executive team with precision and efficiency. Enjoy a modern work environment in Virginia Beach with competitive compensation and the opportunity to make an immediate impact. This role offers hybrid flexibility with core hours between 10 AM - 3 PM, allowing you to manage your schedule while delivering exceptional administrative support.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle confidential data entry, record-keeping, and document management systems
- Coordinate office operations including supply inventory, vendor communications, and equipment maintenance
- Serve as primary point of contact for internal and external stakeholders
- Assist with onboarding processes and new employee orientation materials
- Support departmental projects with research, data compilation, and presentation preparation
Qualifications
- Minimum 2 years of administrative support experience in a professional environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to manage multiple priorities with flexible scheduling requirements
- Experience with calendar management and meeting coordination
- Professional demeanor with ability to handle confidential information
- Associate's degree or equivalent professional certification preferred