Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to provide critical office support across our New York and Florida operations. This is a fantastic opportunity for career growth with a forward-thinking company that values efficiency and innovation. Enjoy a collaborative environment, competitive benefits, and the chance to develop your administrative skills while supporting key business functions.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle complex scheduling logistics
- Process invoices, expense reports, and financial documentation with precision
- Compose, edit, and distribute professional correspondence and confidential documents
- Oversee office inventory, procurement, and vendor relationship management
- Provide exceptional customer service and serve as primary point of contact for internal/external stakeholders
- Coordinate travel arrangements and logistics for executive team members
- Implement and maintain efficient office procedures and digital filing systems
Qualifications
- Minimum 3 years of progressive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Experience with calendar management and scheduling tools
- Professional demeanor with confidentiality and discretion
- Associate's degree or equivalent professional certification preferred