Job Description
Are you a highly organized and proactive professional seeking an immediate opportunity in the vibrant city of Mesa, Arizona? Apex Professional Services is currently recruiting a dedicated Administrative Assistant to join our growing team. If you excel in a fast-paced environment and possess a keen eye for detail, we want to meet you.
We offer a competitive salary, a comprehensive benefits package, and a collaborative work culture. This is an immediate hire position, perfect for candidates looking to start their career journey or elevate their existing administrative expertise.
Why Join Us?
- Immediate Start: Onboard and begin contributing from day one.
- Competitive Pay: Earn between $18.00 and $22.00 per hour based on experience.
- Growth Opportunities: Clear pathways for career advancement within the company.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate appointments for senior leadership with precision.
- Correspondence: Draft, proofread, and distribute professional emails, memos, and correspondence; screen and route incoming calls.
- Document Management: Prepare, compile, and review reports, presentations, and other necessary documentation using Microsoft Office Suite.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Office Operations: Maintain office inventory, order supplies, and ensure the reception area is welcoming and organized.
- Event Support: Assist in planning and executing company events, conferences, and team-building activities.
- Data Entry: Maintain accurate and up-to-date records in CRM systems and databases.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Experience: Minimum of 2 years of professional administrative experience in a corporate environment.
- Software Proficiency: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Communication Skills: Exceptional verbal and written communication skills with the ability to interact with clients and staff at all levels.
- Attention to Detail: Strong organizational skills with the ability to multitask and prioritize tasks effectively under pressure.
- Professionalism: Demonstrated ability to maintain confidentiality and exercise sound judgment in decision-making.
- Reliability: Punctual, dependable, and able to work a flexible schedule as needed.