Job Description
Join our dynamic team at the City of Long Beach as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support departmental operations with precision and efficiency. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to contribute to meaningful public service initiatives in a vibrant coastal community.
As a key member of our administrative team, you'll be the backbone of daily operations, ensuring seamless workflows and exceptional service delivery. If you thrive in fast-paced environments and possess exceptional multitasking abilities, this is your chance to launch or advance your career in local government.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating logistics for meetings and events
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute official documents, reports, and presentations using Microsoft Office Suite
- Maintain accurate digital and physical filing systems with strict attention to confidentiality
- Support budget tracking, expense reports, and procurement processes
- Assist with onboarding new staff and training on administrative protocols
- Coordinate office supplies inventory and equipment maintenance
Qualifications
- High school diploma or equivalent; associate's degree or bachelor's degree preferred
- Minimum 2 years of administrative or clerical experience in a professional setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data entry and record-keeping
- Ability to work independently and collaboratively in a team environment