Job Description
Join our dynamic team in Virginia Beach as an Administrative Assistant with immediate availability! We're seeking a highly organized professional to provide critical support to our executives and department heads. This flexible schedule role offers competitive compensation and the opportunity to make an immediate impact in a fast-paced environment.
As a key member of our administrative team, you'll ensure seamless operations through meticulous coordination, communication, and documentation. Our ideal candidate thrives in flexible scheduling arrangements while maintaining exceptional professionalism.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications (phone, email, mail) with exceptional customer service
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate meetings, events, and office logistics including catering and equipment
- Process invoices, expense reports, and purchase orders with financial accuracy
- Support onboarding processes and new employee orientation materials
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize in deadline-driven environments
- Strong attention to detail with error-free documentation habits
- Flexibility to adapt to changing schedules and priorities
- High school diploma or equivalent; associate's degree preferred