Job Description
Join our dynamic team in Oakland as an Administrative Assistant and hit the ground running! We're seeking a proactive professional to support our daily operations with precision and efficiency. This immediate hire position offers a competitive hourly rate and the opportunity to grow within a forward-thinking organization.
As the backbone of our office, you'll ensure seamless communication between departments, maintain critical records, and contribute to our collaborative culture. If you're organized, detail-oriented, and thrive in fast-paced environments, we want to hear from you!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department heads
- Process invoices, expense reports, and purchase orders with accuracy
- Prepare professional correspondence, presentations, and confidential documents
- Coordinate office operations including supply inventory and equipment maintenance
- Serve as primary point of contact for internal and external stakeholders
- Assist with onboarding new employees and HR documentation
- Maintain digital filing systems with strict adherence to compliance standards
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Experience with office management software (e.g., Asana, Trello)
- Proven problem-solving and multitasking capabilities
- High school diploma or equivalent; bachelor's preferred