Job Description
Immediate opportunity for a dynamic Administrative Assistant in Long Beach, CA! Join our fast-paced team at Pacific Coast Solutions and become the backbone of our operations. We're seeking a highly organized professional to provide essential office support and ensure seamless daily workflows. If you thrive in a fast-paced environment and excel at multitasking, this is your chance to make an immediate impact!
Responsibilities
- Manage executive calendars, coordinate appointments, and arrange travel logistics
- Handle incoming communications (phone, email, mail) with professionalism and efficiency
- Prepare, edit, and distribute confidential documents and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and coordinate office supplies inventory
- Support team coordination through meeting preparation and minute-taking
- Perform ad-hoc administrative tasks as needed to support department goals
Qualifications
- Minimum 2 years of proven administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Discretion in handling confidential information
- Associate's degree or equivalent professional certification preferred
- Ability to adapt quickly to changing priorities and deadlines