Job Description
Join our dynamic team as an Administrative Assistant in Long Beach, CA! We're seeking a highly organized professional to provide critical support for our community-focused operations. This immediate hire opportunity offers competitive compensation and a chance to make a tangible impact in our city. If you're detail-oriented, tech-savvy, and thrive in fast-paced environments, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (calls, emails, visitors) professionally
- Prepare, edit, and distribute documents and reports using MS Office Suite
- Maintain digital and physical filing systems for organized record-keeping
- Support budget tracking and expense report processing
- Coordinate office logistics including supplies, equipment, and vendor relations
- Assist with onboarding and training of new administrative staff
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Experience with office management software (e.g., QuickBooks, Salesforce)
- Ability to maintain confidentiality and handle sensitive information