Job Description
Join our dynamic team at Indianapolis Business Solutions as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our executive team with seamless administrative operations. This full-time, on-site role offers competitive compensation and the opportunity to grow within a thriving Indianapolis organization. If you're a detail-oriented multitasker ready to hit the ground running, apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process incoming communications (phone, email, mail) and prioritize urgent matters
- Prepare, edit, and distribute confidential documents and reports
- Maintain digital filing systems and ensure data accuracy in databases
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support onboarding processes for new hires and assist with HR documentation
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- High attention to detail and confidentiality standards
- Associate degree or equivalent professional certification preferred
- Ability to work independently with minimal supervision