Job Description
Are you a detail-oriented professional looking for an immediate hire opportunity in the heart of Chicago? Horizon Business Solutions is seeking a top-tier Administrative Assistant to join our fast-paced, dynamic office environment. We pride ourselves on operational excellence and are looking for someone who can hit the ground running on Day 1.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring smooth communication channels and efficient workflow management. If you are looking for a stable role with significant growth potential and a collaborative team culture, apply today!
Responsibilities
- Manage high-volume incoming calls and route inquiries to the appropriate department with professionalism.
- Prepare and distribute weekly reports, memos, invoices, and general correspondence.
- Schedule complex meetings and coordinate domestic and international travel arrangements for executive staff.
- Maintain and organize digital and physical filing systems to ensure seamless information retrieval.
- Assist in accurate data entry and database management using the MS Office Suite.
- Greet visitors and provide exceptional customer service at the front desk, ensuring a welcoming environment.
- Collaborate with cross-functional teams to support special projects and ad-hoc office needs.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Proven experience (2+ years) as an Administrative Assistant or Office Clerk in a corporate setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a polished business tone.
- Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Ability to work independently with minimal supervision while maintaining high attention to detail.
- Flexibility to adapt to changing priorities and occasional evening/weekend work as needed.