Job Description
Join our dynamic team at Premier Business Solutions as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to provide comprehensive support to our executive team and ensure seamless office functionality. This is an immediate full-time opportunity with competitive compensation and growth potential in Oakland's thriving business district.
Our ideal candidate thrives in fast-paced environments and brings exceptional attention to detail. You'll manage calendars, coordinate travel, prepare confidential documents, and serve as the first point of contact for internal and external stakeholders. If you're passionate about operational excellence and want to make an immediate impact, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and correspondence with precision
- Act as primary point of contact for internal teams and external clients with professional communication
- Oversee office inventory, procurement, and vendor relationships for seamless operations
- Organize and maintain digital filing systems ensuring data security and accessibility
- Coordinate departmental meetings, events, and logistics with meticulous attention to detail
- Process expense reports, invoices, and financial documentation with accuracy
Qualifications
- Minimum 3 years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize multiple tasks simultaneously
- Strong written and verbal communication skills with professional demeanor
- Experience handling confidential information with discretion and integrity
- Proven ability to work independently and collaborate effectively in team settings
- Associate's degree or equivalent combination of education and experience required