Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to provide critical support to our San Diego office. This immediate hire position offers an exciting opportunity to work in a fast-paced environment where your skills will directly impact our success. Enjoy competitive compensation, comprehensive benefits, and a supportive culture that values growth and work-life balance.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain accurate financial records
- Answer/direct calls and emails with exceptional professionalism
- Prepare, edit, and distribute correspondence and documents
- Coordinate office operations including supply inventory and equipment maintenance
- Support HR functions including onboarding and records management
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate degree or equivalent professional certification preferred
- Experience with office management software (e.g., QuickBooks, Salesforce)
- Valid California driver's license (for occasional errands)